BookIt

Booking the way a school day works

Staff book by period, not by clock time. They open the day's sheet, see every room in a category side by side, and click a free period. A weekly view shows one resource across the whole week.

For things that don't follow the bell, such as the school car or the hall on a weekend, a category can be booked by time instead. Staff drag out the hours they need, and a booking can run across several days.

Your timetable is already in it

• Timetabled classes appear on the booking sheet automatically, so staff only see what is really free.
• Import the timetable from your timetabling package as a text or CSV file, or build it from the bookings already made.
• Each timetabled session is either locked or negotiable. A negotiable one can be freed for the day or booked over by another teacher.
• Different timetables can apply for different dates, for example when Year 12 finish early in Term 4.

A calendar that looks after itself

• Works with five-day weeks, two-week timetables and rolling cycles of any length.
• Loads government school term dates and public holidays for your state, and you can change any of them.
• Add your own pupil-free days and closures. BookIt works out each day's timetable day from there.
• Swap two days, with their bookings, when the school runs a Monday timetable on a Wednesday.

Rules set for each kind of resource

Linked resources are booked together, such as a projector with its room. Bookings can be closed school-wide over a holiday and re-open by themselves.

Each category has its own rules:

• who may book, how far ahead, and how much notice is needed;
• whether weekends and holidays are open;
• whether a class group, department or reason must be given;
• repeat bookings, all-day bookings, and booking every resource in the category at once.

Emails without any setup

BookIt sends these itself. The school has no mail server settings to enter.

• Reminders for the person who booked, sent the day before, that morning, or a set number of hours ahead.
• A copy to someone else who needs to know, such as the lab technician or the bus coordinator.
• A notice to the booker when somebody else changes or cancels their booking.

Simple for staff, full control for the administrator

• Staff see only what they need: Make Bookings, My Bookings and Change Password.
• A staff member can be put in charge of a category, such as the librarian for the library spaces, and manage its resources and timetables.
• Every change and cancellation is logged with who made it and when.
• Staff are invited by email and set their own password. "Forgot your password?" is on the sign-in page.
• A built-in Setup Guide walks a new administrator through each step.

Reports and printing

• Print a day's or a week's bookings as a grid or a list, with your school logo.
• A usage summary shows how heavily each resource is used, by resource, category, department, class group or person.
• Search every booking by person, class, department, resource or reason.
• Export bookings to Excel.

Try it now

Press Try the demo on the sign-in page at bookit.carobcom.com to explore a complete sample school as its administrator. Change anything you like. The demo is put back to its original afterwards.